Multi depot
Multiple depots in one administration
With RentMagic, you manage all your depots from one central environment. Whether you have three branches in different cities or ten small outposts - each depot has its own stock but is part of the same system. This allows you to maintain an overview without losing local flexibility.
Stock optimally distributed
You see in real time which equipment is available where and can make smart decisions from which depot you can best serve a customer. Is the required crane in depot A while the customer is located closer to depot B? RentMagic helps you make the most efficient choice.
Local autonomy, central control
Each depot can work independently with its own employees and processes, while the headquarters always maintains the overall picture. Local managers have access to their own stock and planning, but can also request equipment from other locations when it is busy.
Warehouse transfers
Equipment where you need it
Sometimes you have too much stock in depot A while depot B has shortages. With RentMagic's transfer feature, you easily move equipment between locations. Schedule the transfer, assign transportation, and the system automatically tracks where everything goes and when it arrives.
Automated inventory corrections
Once a transfer is performed, RentMagic automatically adjusts the inventories of both depots. The equipment disappears from the source warehouse and appears in the destination depot when it arrives. This way, your inventory figures always remain current without manual updating.
Smart transfer planning
The system helps you make smart transfer decisions by providing insight into supply and demand by location. See where shortages are imminent, which depots have overcapacity, and plan transfers at times when transportation is most efficient.
Internal transport planning
Efficient routes between your locations
With internal transport planning you optimize the movement of equipment between your depots. RentMagic helps you plan efficient routes, combine different transfers and make optimal use of your own transport capacity. This way you minimize costs and travel time.
Transport and rental in one planning
Cleverly link internal transports to your rental planning. When a customer needs equipment that is in a different depot, the system automatically schedules the transport so that everything is available on time. You no longer have to puzzle manually with different schedules.
Cost control and efficiency
Keep close track of what internal transports cost and analyze where efficiency gains can be made. Which routes are the most cost-effective? Can different transfers be combined? RentMagic gives you the data to make smart decisions about your internal logistics.
Dynamic pick locations
Flexible warehouse layout without a fixed system
Forget about static shelving codes and fixed warehouse compartments. With dynamic locations, your warehouse layout automatically adapts to your inventory. Equipment is given the best available space when it arrives and RentMagic keeps track of where everything is - without you having to set up shelves in advance.
Optimal use of space and faster finding
Intelligent placement allows you to make optimal use of your warehouse space. Frequently requested items automatically get the best spots and seasonal equipment is cleverly placed away. Your employees find everything quickly thanks to real-time location information.
Automatic rearrangement in case of changes
When you add new item types or change your inventory composition, the system automatically adjusts the shelf arrangement. This keeps your warehouse always optimally organized without manual reclassification or administrative hassle.
Dynamic workflows
Processes that adapt to the situation
Not every delivery is the same and not every return process is identical. With dynamic workflows, RentMagic automatically adapts work steps to the situation. An urgent delivery gets different priorities than regular transport, and defective equipment follows a different route than clean return equipment.
The right steps at the right time
The system automatically determines which actions are needed and in what order. For delivery: first check, then load, then plan transport and finally deliver. For returns: receive, inspect and if necessary forward directly to service. Each workflow is optimized for the type of transaction.
Flexibility without chaos
Although workflows are dynamic, you maintain structure and overview. Employees always know what the next step is and the system prevents crucial actions from being skipped. In this way, you work in a structured way but remain flexible enough for day-to-day operations.
Simple barcode scanning
The right information at hand
With one scan of the barcode, you have all the information about an item directly on your screen. Where does the equipment belong, what is its current status and are there any special features you need to consider? No searching through lists or guessing serial numbers - everything is right in front of you.
Prevent errors through smart checks
The system alerts you immediately if you scan something that is incorrect. Are you trying to deliver equipment that is still in service? Or register return equipment that, according to the schedule, still belongs to the customer? RentMagic notifies you immediately so you can prevent errors.
Zebra integral barcode scanner
RentMagic is fully integrated with Zebra hand scanners, allowing for super fast scanning of barcodes. For logistics people this is really a must and this gives the ability to process many scanning operations per hour.
Handle tasks on the go
Register directly where it happens
Why wait until you get back to the office? With the mobile app, you handle tasks directly on location. Equipment delivered to the customer? Register it on the spot. Damage discovered during loading? Take pictures immediately and record the situation. This keeps all information current and complete.
Always access to the right data
Even on the road, you have access to all relevant information. Check delivery addresses, view special instructions from customers and consult technical specifications of equipment. You no longer need to call the office for information you need immediately.
Plan more efficiently through real-time updates
Because everything is updated instantly, planning in the office can immediately respond to changes. Is a delivery completed earlier than expected? Then the next job can be scheduled immediately. Is something running late? Then other appointments can be adjusted in time. In this way, you work much more efficiently as a team.
Customer sign easily
Digital signature directly on site
No more paper delivery slips that get lost or are hard to read. With the mobile app, you have customers sign for receipt of equipment directly on the screen. The signature is automatically linked to the correct rental agreement and is immediately available in your system.
Legal certainty without hassle
A digital signature has the same legal value as a handwritten version, but is much more practical. The customer confirms that he received the equipment in good condition and you have immediate proof of delivery. No more discussions afterwards about when and in what condition material was delivered.
Faster administrative processing
Because signatures are immediately recorded digitally, invoicing can start immediately. No more waiting for paper receipts to be returned and entered. Your customer receives his invoice faster and you get paid sooner - a win-win situation for everyone.
