Define your strategy.
How will you adopt RentMagic? Do you already have an existing environment for your rental administration, are you using Excel or are you starting from scratch?
Optimize your rental process
You want to make a RentMagic integration a success in order to end up working a lot more efficiently and better.
RentMagic has features on board that will make your work a lot easier. Things you otherwise have to take into account, which involve a lot of manual work. Some examples:
- What is currently in stock? How many of a certain item will be in stock next week? RentMagic takes into account rental orders returned, provided the end date is known.
- Continuous price calculation for long-term orders, where prices are fixed in advance, for example.
- Automatic charging of new prices for a new period, e.g. for the following year.
- Prices per customer and per contract. These prices are also automatically included during the invoicing process. RentMagic remembers these, preventing you from making mistakes.
- Reconciliation invoices: rental orders are invoiced periodically and the reconciliation is processed automatically so that the customer always receives an invoice with the correct prices.
How do you go about unboarding RentMagic?
How do you get started with RentMagic? Depending on your capabilities, there are several avenues of approach.
DIY
The strength of RentMagic is that it is fundamentally a turn-key solution. All the functionality needed to set up your trading process is on board, which you can configure yourself. Use the tutorial and manuals to set up the environment yourself. Still need help? Then you can always use a partner.
Guidance and training
With some guidance it is also possible to start RentMagic successfully. Outsource the parts you are not sure about and set up the modules you are familiar with yourself. Through training, RentMagic will be taught to you, which in turn you can pass on to colleagues.
Project-based onboarding
Within more complex environments, the introduction of RentMagic is best implemented on a project basis. From your implementation partner, the entire project is supervised and coordinated. Customization and process adjustments can also be carried out, for example intercompany, complex price calculations, special way of invoicing and making integrations.
Return-on-investment (ROI).
But first... How do you get started with RentMagic? There are several options, depending on your situation and budget.
Onboarding
Getting RentMagic up and running requires an implementation. Completely dependent on your own capabilities within your organization, this will take time. Besides implementing and putting the software into use, it is also necessary to train the user involved.
Project design
There are three different ways to "fly" a project:
- Do-it-yourself with minimal consultancy costs.
- Guidance and training from Infodatek but implementation is done by own staff.
- Fully project-based from Infodatek. A collaboration between own staff and consultant of Infodatek or partner.
Subscription
Your license consists of the basic license component and additional users if required. You pay for the license per month as a subscription. Initially, you do not need to make an extra investment for the software itself. This keeps RentMagic very affordable.
Edition
Depending on the size of your organization and turnover, you can choose which edition suits your organization best. It is always possible to upgrade and downgrade the number of users and type of edition. This is an added convenience, which basically means you can never make a wrong choice.
Accessories
In some cases, additional supplies or accessories are useful to make RentMagic even easier to use. Think about robust hand scanners and an industrial label printer. Useful accessories that optimize the process and guarantee the quality of your deliverables.
Inventory
Of course, it depends on the existing equipment whether it is necessary to invest in specific accessories. During inventory, this will all be mapped out with you.
An example calculation
A software investment depreciates over 5 years. In practice, we know that a SaaS solution like RentMagic does not need to be renewed and that the software automatically evolves along with it, making a completely new project after 5 years unnecessary.
A sample calculation of a RentMagic Standard edition with 7 full users and 1 additional mobile user, is as follows:
| Description: | Price: | Investment (5 years): |
| Implementation | ||
| Implementation project 5 days | 5 x 1,200.00 Euro/day | 6,000.00 Euro |
| Additional training 1 day | 1 x 1,200.00 Euro/day | 1,200.00 Euro |
| Subscription | ||
| Subscription Standard edition per year | 599.00 Euro/month | 35,940.00 Euro |
| Subscription 2 additional full users per year | 2 x 75.00 Euro/month | 4,560.00 Euro |
| Subscription 1 additional mobile user per year | 1 x 37.50 Euro/month | 2,250.00 Euro |
| Accessories | ||
| Hand scanner + label printer | 1,400.00 Euro | 1,400.00 Euro |
| Total | 51,350.00 Euro | |
| Total per user per month | 114.00 Euro |
In practice, this means approximately 100.00 to 120.00 Euro per user per month to use RentMagic. Of course, this differs per organization, depending on the volumes, wishes and needs.
For example, an hourly rate of 100.00 Euro means that within just over an hour of deploying a technician or employee, you will have earned back the license for RentMagic.
In a situation with 7 staff members and 1 warehouse employee, we see an estimate of the following daily activities / assuming a staff cost of 40.00 Euro per hour:
| Work: | Excel/manual: | RentMagic: | Time savings: |
| Update and review orders and reservations daily | 4 hours | 1.5 hours | 2.5 hours |
| Stock update | 0.5 hours | 0 min | 0.5 hours |
| Purchasing | 1 hours | 15 min | 0.75 h |
| Processing intakes | 1 hours | 15 min | 0.75 hours |
| Invoicing | 1.5 hours | 15 min (or automatically 0 min) | 1.25 hours |
| Corrections (crediting) | 30 min | 5 min | 25 min |
| Logistical operations warehouse | 8 hours | 2 h | 6 hours |
| Total daily time savings using RentMagic | ~12 hours | ||
| Monthly time savings (based on 20 working days) | ~240 hours | ||
| Cost savings expressed in cost total | 9,600.00 Euro/month | ||
| Expressed in cost per user | 1,280.00 Euro/month |
Using RentMagic will contribute positively to the monthly result, as the costs per user will decrease by about 1,166.00 Euro.
We are happy to calculate with you to determine the savings for your organization as well. If you want us to help you make the right calculation for your company please contact us.
Service subscription
Infodatek Group offers the possibility to purchase a service subscription for RentMagic. The investment for the consultancy work done by Infodatek or a partner will be calculated monthly in the form of a subscription. After an extensive inventory, a monthly amount will be agreed and invoiced.
The service subscription can only be purchased with a RentMagic Plus or Corporate edition.
Please contact us for additional information.
Want to know how others are optimizing their rentals?
We are happy to discuss what RentMagic can do for you.