MCS Rental Software alternative.
Why rental companies choose RentMagic.
MCS Rental Software is a well-known name in the rental market, with more than forty years of experience and a broad international reach. For many companies, that works well.
But not for every company.
Users on Capterra say they are generally satisfied, but the cost is high. They pay for features they don't use. If you run a rental business of 5 to 50 people, paying for what you need is a different conversation than paying for a broad package designed for international organizations of 500 people as well.
What to expect with an alternative
Software that fits your scale A system that is too big for your operation forces your processes into a mold that doesn't fit. You pay for functionality you don't use and miss the simplicity you do need.
Transparent pricing Knowing what it costs before you request a demo. And what's included, and what's not.
Integration with what you already use If you work with Exact, AFAS or Microsoft Dynamics, the link must work reliably. That's not an afterthought.
Direct lines of communication Someone who knows your situation and switches quickly. No ticket system that forwards your question.
Software built from the ground up for rental Time locks, return flows, availability windows, maintenance planning per asset, interim billing. Rental logic works differently than sales or purchasing logic.
Why rental companies choose RentMagic
Pay for what you use
RentMagic has transparent fixed monthly prices on its website. Basic: €299. Standard: €599. Plus: €899. No demo needed to know if it fits your budget.
Editions scale by user count and transaction volume. Start small, grow further as needed. Without starting over, without a new implementation process.
TSA Safety Services compared five providers before they chose. Business Controller Bennie de Looff: "RentMagic emerged as the one with the best value for money for what we needed. Other parties could offer more, but the price was also much higher. You may have more functionality but you don't need all that, while you are paying for it."
Consistent and easy to use
RentMagic is built around a consistent data model. The modules work in the same way. Those who know one part of the system quickly understand the rest. This lowers the threshold for new employees and reduces the dependence on one or two people who "know it all."
Bennie de Looff on daily use: "The most important thing is the ease of use of the application. All the menus you see reflect what's underneath. It's easy to scroll through and navigate."
And about end customers: "TSA Safety Services works with a customer portal and they also hear from customers that it's easy to use. It doesn't require extensive training."
Reports without intervention
Occupancy rates, revenue per asset, return performance. Those numbers should be accessible without technical assistance.
RentalTec, which rents out test and measurement equipment for telecom, aviation and defense, works with Power BI linked to RentMagic. IT operations advisor Arvid de Decker: "Everything has become much more visual." They already had Exact Online. The integration works without manual export.
Built for the Netherlands and Belgium
RentMagic was built specifically for Dutch-speaking rental companies. Integrations with Exact, AFAS, Microsoft Dynamics and SAP are central to the product.
Jeroen Engelen, director at Laspartners Multiweld: "RentMagic is linked to our Exact package for financial processing." G4S Netherlands has full integration with Microsoft Dynamics AX. Province of West Flanders manages four branches including online ordering, payments and invoicing.
Short lines of communication with product specialists
At RentMagic, you have direct access to the people who know the product. Customers have direct contact with product specialists and get direct advice, both technical and functional.
Arvid de Decker of RentalTec: "Our single point of contact Erik thinks along with us because he now knows our business very well. That works very well. The cooperation with founder Bart is also very pleasant, he is really still practically involved with the software."Making the switch
Switching systems takes time. But so does paying for what you don't use.
What helps make the switch:
- Request a demo and bring your own rental cases. A booking, a reporting request, an integration check with your accounting package. That way you can quickly see if the software understands your rental logic.
- Ask how the implementation works. Coolpinguin implemented RentMagic largely independently, with remote guidance. TSA Safety Services had a more guided approach. Both routes are possible.
- Check what your current contract says about termination before making a decision.
Frequently Asked Questions
What type of business is RentMagic best suited for?
RentMagic is strongest for rental companies of 2 to 200 employees in the Netherlands and Belgium, active in sectors such as construction, transport, mechanical engineering, wholesale and recreational rental. MCS is stronger if you operate in multiple countries with complex international requirements.
Can RentMagic link to my existing accounting package?
Yes. RentMagic has a REST API for Exact, AFAS, Microsoft Dynamics and SAP. The integration is a standard part of the platform, not a paid extra.
What does it cost to switch to RentMagic?
The software starts at €299 per month. Implementation is done incrementally with guidance. Exactly what it costs depends on the complexity of your rental process. A demo will clarify this quickly.
How long does an implementation take?
That varies. Coolpinguin was up and running quickly and did a lot of implementation work itself. TSA Safety Services started with a guided approach over several weeks. Count on several weeks to a few months for a standard implementation.
Does RentMagic also work for multiple sites?
Yes. Province of West Flanders manages four sites through RentMagic. RentalTec works from three international branches with intercompany, multiple languages and multiple currencies. For larger organizations, there is the customized Corporate edition.
Also switching to RentMagic for your rental business?
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