Single Sign-On (SSO)
Login once, access everywhere
With Single Sign-On, your employees only need to log in once to access RentMagic and all other business applications. Link the platform to your existing Active Directory, Azure AD or other identity providers. This allows employees to work faster and more securely without having to constantly remember passwords.
Central user management and security
Manage all user rights from your central identity management system. New employees automatically get the right accesses, departing employees are immediately disabled everywhere. This centralized approach increases security and reduces the administrative burden on your IT department.
Seamless experience for users
SSO allows employees to focus on their work instead of managing login credentials. No more lost passwords, no more time wasted by multiple logins. This increases productivity and ensures greater acceptance of new systems.
Secure user management
Granular permissions per user and role
Determine exactly who is allowed to see and do what in RentMagic. From read-only access for drivers to full administrative rights for managers - set exactly the right permissions per user or role. This way you protect sensitive data and prevent employees from accidentally changing important information.
Multi-factor authentication for extra security
RentMagic can only be accessed using multi-factor authentication. This is easily accomplished with an app on your smartphone, such as Google Authenticator.
Audit trails and access logging
Keep track of who did what and when in the system. All user activity is logged so you can always see who has made changes or accessed sensitive information. This is not only useful for troubleshooting, but also mandatory for many compliance frameworks
Webhooks & automation
Customized automation at any time
Webhooks allow you to trigger automatic actions to external systems at any point in your work process. As soon as a contract is concluded, equipment is delivered or an invoice is created - RentMagic can immediately inform other applications and start processes. This flexibility enables complex automations that perfectly fit your working method.
Real-time connections with external systems
Webhooks provide direct communication between RentMagic and your other software. When important events occur, external systems are immediately notified. For example, your CRM can automatically create a task, your accounting system can receive invoices immediately or your inventory system can process inventory changes.
Endless integration possibilities
By deploying webhooks at different times, you create a fully automated IT ecosystem. From sending SMSs on deliveries to automatically creating service tasks - the possibilities are endless. This way, you work more efficiently and your systems can communicate intelligently with each other.
Real-time data links
Data always in sync between systems
With real-time data links, all systems automatically stay up-to-date. If you change customer data in RentMagic, this is immediately passed on to your CRM. If you book materials in your planning, your inventory system will see this immediately. This way, you always work with up-to-date information, regardless of which system you use.
Bidirectional synchronization for full integration
Data flows not only from RentMagic to other systems, but also vice versa. A new customer in your CRM automatically appears in the rental software, price changes in your ERP system are implemented immediately. This two-way traffic ensures that all systems always know the same truth.
No more manual transfers
Real-time links eliminate all manual data entry between systems. Employees no longer have to retype or copy data between applications. This saves time, prevents errors and allows your team to focus on adding value instead of red tape
Labels
Organize information your way
With labels, you create your own organizational structure within RentMagic. Tag customers as "VIP", "Construction company" or "Private", mark items as "New", "Service needed" or "Winterized". This flexible labeling helps you quickly filter and search based on criteria important to your business.
Visual recognition for quick identification
Labels are given different colors so you can recognize important information at a glance. Red labels for urgent matters, green for approved items, yellow for points of interest. This visual coding speeds up work processes and prevents important information from being overlooked.
Dynamic filtering and reporting.
Use labels to generate specific reports or perform targeted actions. Display all customers labeled "Contract renewal" for your commercial team, or filter all machines labeled "Maintenance contract" for scheduling. This is how you make the system workable for different departments and processes
Transaction Types
Different hire, different treatment
Not every transaction is the same - and the system is supposed to understand that. Create different transaction types such as "Standard rental," "Demo," "Internal use" or "Service loan." Each type gets its own workflow, colors and treatment, so employees can immediately see what type of transaction they have in front of them.
Automatic process handling by type
Set how each transaction type should be handled. A demo loan need not be billed, a rush order is prioritized in scheduling, and internal use is recorded differently. The system automatically applies the appropriate processes based on the selected type.
Overview and analysis of different rental types
Using transaction types consistently gives you insight into which types of rentals are running best. Analyze the performance per type, see where the most profit is and optimize your processes accordingly. This way you can consciously steer towards the most profitable rental activities.
Colors through the application
Visual codes for quick recognition
RentMagic consistently uses colors to make information quickly recognizable. Red alerts for problems, green statuses for all-in-order, and yellow signals for areas of concern. This consistent color coding helps your team see the right priorities at a glance and act quickly.
Customizable colors for your workflow
Customize which colors are used for different statuses, priorities and categories. Make the system visually recognizable for your own organization - for example, red for rush orders, blue for contract customers or green for available equipment. That way, everyone works with the same visual language.
Consistent throughout the application
Whether you're looking at schedules, viewing invoices or analyzing reports - the same color codes appear throughout. This makes for an intuitive user experience where employees can quickly switch between different parts of the system without losing the thread
Tasks on the app
Handle work directly where it happens
With the mobile app, employees are assigned tasks that they can handle directly on site. Checking deliveries, inspecting return equipment, photographing damage or performing service orders - everything can be recorded and completed on the spot without having to return to the office.
Smart task list per user
Each employee sees only the tasks relevant to their role and schedule. Drivers see their today's deliveries, mechanics get their service assignments and warehouse workers see what needs to be unpacked. This focused task distribution provides focus and efficiency.
Real-time updates and communication
As soon as a task is completed, the office sees it immediately and the schedule can be updated. Is a delivery running late? Then other appointments can be adjusted in a timely manner. This direct communication between field and office ensures smooth processes and satisfied customers
